Withdrawal
Bursar's Office Refund PolicyUniversity Refund Policy
EFFECTIVE DATE BEGINNING FALL SEMESTER 2012
All students who are concurrently enrolled in both the regular 15-week session and late-starting sessions will be treated as regular session students for the purposes of this policy. If the student drops a late-starting course prior to the beginning of the course, refund for the course will be provided in accordance with the university's registration policy.
THIS POLICY DOES NOT APPLY IF YOUR PROGRAM OF STUDY IS STRUCTURED FOR SESSIONS SHORTER THAN THE NORMAL ACADEMIC 15 WEEKS SESSIONS. Please contact The Office of Web-Based Programs for details at 724-938-5958 or the Bursar's Office 724 938-4431.
Students who reduce their credit hour load after the end of drop period shall not be eligible for a refund of tuition charges.
| Percentage of Semester | Refund Percentage | duration |
actual dates fall 2012 semester | actual dates spring 2013 semester |
|---|---|---|---|---|
| 0-8.50% | 100% | Through "drop period" | August 27- Sept 1, 2012 | Jan 28 - Feb 2, 2013 |
After the drop period, refunds for the basic fee shall be made only for full semester withdrawal.
| Percentage of Semester | Refund Percentage | duration | actual dates fall 2012 semester | actual dates spring 2013 semester |
|---|---|---|---|---|
| 8.51-12.50% | 80% | Through week 2 | Sept 2 - Sept 7, 2012 | Feb 3 - Feb 7, 2013 |
| 12.51-19.44% | 60% | Through week 3 | Sept 8- Sept 14, 2012 | Feb 8- Feb 14, 2013 |
| 19.45-26.39% | 50% | Through week 4 | Sept 15 - Sept 21, 2012 | Feb 15 - Feb 21, 2013 |
| 26.40-33.33% | 40% | Through week 5 | Sept 22 - Sept 28, 2012 | Feb 22 - Feb 28, 2013 |
| > 33.33% | 0% no refund | Through End of Semester | Sept 29 - Dec 8, 2012 | Mar 1 - May 10, 2013 |
Refunds are made to the amount of the charge, not the amount that has been paid to date. Room adjustments may not follow this schedule. Contact Residence Life Office 724-938-4444 for more details. Board & Dine Dollar adjustments may not follow this schedule. Contact CalCard Office 724-938-4300 for more details.
Financial Aid recipients should refer to 'refund/repayment policies' on the Financial aid website.
Please Note: The University Refund Policy does not adjust tuition and fees at the same percentage rate as Financial Aid's Return of Title IV Funds Formula. Because of this, Federal Title IV Aid recipients who withdraw from the University during the first eight weeks of the semester may still owe a balance to the University.
For late start/short sessions(sub terms), or for exact dates, contact the Bursar's Office.
Note: There is a flat charge for tuition for undergraduates attempting 12-18 credits. Tuition will be adjusted only if you fall below the minimum 12 credits through the sixth day of the fall or spring term.
Effective Fall 2011, Graduate level students will be charged per credit for tuition.
Withdrawing from the University
An undergraduate student who decides to withdraw from the University during any academic term, regardless of the reason, must contact the Academic Records Office immediately. All withdrawals are governed by the following regulations:
- An honorable dismissal is granted to a student who withdraws from the University in the official manner, has met all financial obligations to the University and has been properly cleared by the registrar.
- If the student withdraws officially before the end of the 10th week of the semester, a "W" grade is recorded for each course scheduled. A "W" grade carries no academic penalty and is not counted in the student's GPA. For an official withdrawal from a five-week session, "W" grades will be recorded during the first two weeks only.
- A student who withdraws officially from the University after the end of the 10th week of a semester will receive a grade in all courses per University policy.
- Leaving the University without notifying the Academic Records Office and making an official withdrawal may result in automatic failure for all courses scheduled. It also makes the student ineligible for refund of tuition and fees and may affect academic status and financial aid. Improper withdrawals will be classified as unauthorized withdrawal and the designation "UW" will be used for all registered courses, if another grade has not already been assigned by the professor.
Students planning on withdrawing from the University should contact the Financial Aid Office prior to completing the withdrawal process.
Remember to withdraw from the University through official channels to avoid academic, financial and financial aid penalties. For more information, contact the Bursar's Office.
