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FROM: Heidi Williams, Registrar RE: Spring 2012 Registration Process and Guidelines
11/3/2011 9:44:13 AM
To: Students, Faculty, Staff



The Spring and Summer 2012 schedules are available for viewing under the VIP menu.  Please review the information below, prior to registering.


·        Log onto VIP (Vulcan Information Portal) by clicking the VIP link from the Cal U Homepage – . This is located on the left hand side of the web page. 

·        Your Username is the first part of your email address (without the Your password is your normal password that you usually log on with. If you have not obtained your email address, go to the homepage and click on  “Quick Links” and select “Get Campus Username and Password” -

·        The first page of the VIP is the Cal U tab.  This contains general information for the University population.

·        Click on the “Academic Info” tab to register and view information personalized to you.

·        Check your registration status by clicking on “Registration Status” located in the Registration Tools Channel.  Your status will show such information as your class level, your academic standing, and if any holds have been placed on your registration.  If a hold is present, you will need to contact the office that placed the hold on your registration to make arrangements to clear it.  You may obtain more information regarding your hold by clicking on the “View Holds” link located at the bottom of the page. 

·        Under the Registration Tools channel –click on “Look Up Classes” to see the available courses with meeting times, location, prerequisites and instructor. Write down the CRN(s) of the class(es) you would like to register for.

·        Return to the Academic Info Tab to register for the courses you have chosen.  (Link is in the top left hand corner.)

·        Click on “Add or Drop Classes”

·        Enter the CRN of the course(s) you would like to register for and click “Submit”

·        Certain courses have been identified by the department as requiring a prerequisite.  If you have not met the necessary prerequisite, you will not be allowed to register for the class without the permission of the department. 

·        If you need a Permit for a course, make sure you write down why you are restricted from the course. This will allow the department to handle your request quickly.


 Registration Schedule


·        Registration begins at 7:00 am for each new class rank on the assigned registration day. 

·        Registration priorities will be enforced.  The system will not accept your registration prior to your assigned day.  The registration dates are as follows:

Monday, Nov 14

Seniors (90 earned credits and above), Associate Degree (33-64 earned credits) and Graduate Students

Tuesday, Nov 15 

Juniors (60-89 earned credits) and Associate Degree (1-32 earned credits)



Thursday, Nov 17

Sophomores (30-59 earned credits)

Friday, Nov 18

Freshmen (1-29 earned credits)



·        The date listed above is the EARLIEST day you may register.  You may register anytime after this date through January 28, 2012 for full 15 week classes. You may add late start classes until the first day of the late start class.  

·        Blocked Classes: Certain lower division classes (many of them in General Education) will be blocked to juniors and seniors.  If one of these courses is required for your degree, complete the electronic request form for blocked classes

NOTE:  Seniors must submit request by November 14th and Juniors by November 15th .  All requests will be reviewed to determine the need for the requested course.  Some alternatives to ENG 102 have been added.  If you are not able to register for a section of ENG 102 please contact your Academic Advisor.

·        Need List:  Some courses that a student may need for graduation in Spring 2012, or to fulfill a pre-requisite requirement, or to make progress in their major, may become closed.  If you fall under one of these categories, please complete the electronic request form for closed classes link is also attached to the course sections on the course schedule noted as “For information on requesting a closed class, click here”.  All requests will be reviewed to determine the need for the requested course.

·        Add/Drop and Rolling Registration will begin on Monday November 21st.  You should talk with your advisor before you drop or add courses or register for the next semester. 


Trouble shooting:

·        If you receive a time ticket error please contact Academic Records for Undergrad students and Grad School for Graduate Students

·        Make sure you are accessing VIP and not SIS Web

·        If a class is closed that you feel you need to graduate on time, please contact the Academic Scheduling Center

·        Prerequisite you feel you have met – contact the department of the class



If you experience any problems, please contact the offices below during regular business hours (Monday through Friday, 8:00 a.m. to 4:00 p.m.). 

Academic Records        

Student data (Undergraduate)

(724) 938-4435

Graduate School

Student data (Graduate)

(724) 938-4187

Bursar’s Office


(724) 938-4431

Financial Aid Office

Financial Aid

(724) 938-4415

Degree Audit

Graduation Requirements

(724) 938-5490

Utech Services

Logging into system

Password problems

(724) 938-5911

Academic Scheduling Center

Closed Classes – Scheduling Assistance

(724)938-5645, 5646, 5647, 5648, 1608, 1523




·         A formal billing statement and schedule for the Spring semester will be mailed during the second week of January, with a due date of January 20, 2012.  As soon as billing information is available a channel will be added to VIP from which you will be able to view your charges and make your payment online. Student Account Statements will be mailed to your Billing address if on file.  If not, statements will be mailed to your Permanent address.  You will be able to update your Billing address on VIP.

·        If you register for Spring semester classes but are unable to attend, you must cancel your registration by contacting the Office of Academic Records (undergraduate) or the School of Graduate Studies (graduate) on or before January 28 , 2012.  If you do not cancel  your schedule by January 28, 2012, you will be responsible for the payment of all tuition and fees.  ALL withdrawals from class(es) must be completed by January 28, 2012  for a full refund of any tuition and fees paid. 

·        After January 28th  tuition refunds will be prorated for COMPLETE WITHDRAWALS ONLY, up to the 6th week of the semester.  Information about withdrawals from sub-term (shorter sessions) is available in the Bursar’s Office or the Office of Web-Based Programs.