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FROM: Administrative Services RE: 2011/12 YEAR END - Travel Reimbursements & Fund Reservations
7/3/2012 1:34:15 PM
To: Faculty, Staff

2011/12 Year End Processing


Travel Reimbursements and

Fund Reservations


In order to properly close out the 2011/12 Fiscal Year, all travel that occurred between July 1, 2011 and June 30, 2012 must be processed by July 10, 2012.


If you traveled, and completed your travel, between July 1, 2011 and June 30, 2012 you must process your final reimbursement request by July 10, 2012.  Travelers submitting their final 2011/12 travel reimbursement request AFTER July 10, 2012 can expect a delay in receiving their reimbursement check.  The delay is the result of year end processing.


PLEASE NOTENo Fund Reservations (including travel) will be rolled over into the new fiscal year.  All expenditures, including travel, for the 2012/2013 fiscal year must be paid out of the current year budget. 


New Fund Reservations numbers will need to be created for the 2012/2013 fiscal year.  When encumbering money, please remember to allow for any 2012/2013 travel that was submitted for processing prior to the start of the new fiscal year.  When submitting for final payment, please remember to make sure that the correct Fund Reservation number is listed on the travel form, incorrect numbers will delay reimbursements.


Travel that occurred between 7/1/2011 and 6/30/2012 will be processed using the old Fund Reservation number.