Program Review Procedures and timeline

Review Cycles for Accredited and Non-Accredited Programs

Every NON-ACCREDITED degree major (including concentrations and certificates) is scheduled for Full PASSHE Program Review every five years.

Every ACCREDITED degree program major (including concentrations and certificates) is scheduled for Modified PASSHE Program Review once every accreditation cycle (for 5, 6, 7, and 8-year program accreditation cycles) following the initial or re-accreditation peer review visit.  

ACCREDITED programs with 10-year accreditation cycles are scheduled for a Modified PASSHE Program Reviews every five years (following the initial or re-accreditation peer-review visit and following the five-year mid-point review between peer-review visitations).    

PASSHE Program Review Templates

Program Review Annual Timeline

  • April: Notification of programs under review to Dean's Offices and Department Chairs by Director of Institutional Effectiveness.
  • June/July: Programs receive common institutional data-sets from Director of Institutional Effectiveness.
  • Summer: Programs may request individual consultation with Director of Institutional Effectiveness.
  • September: Program review workshop held.
  • Programs submit completed review report to college/school dean by December 31th.
  • January – April 15: Undergraduate and graduate college councils review reports and make action recommendations (no change, reorganization/modification, moratorium, or collaborate approach) to the college/school dean.
  • College/school deans recommend actions (no change, reorganization/modification, moratorium, or collaborate approach).  
  • April-16: Dean discusses recommended actions with department chairs for review and potential appeal to the Associate Provost for Assessment and Accreditation. 
  • May 16-June: Dean forwards his/her final institutional recommendation, follow-up actions, and suggestions to the Provost & Senior VP for Academic Affairs for a final decision. 
  • July – Provost reviews and discusses recommendations with the President. President or designee makes the final decision.
  • July 31: Associate Provost, Deans and Department Chairs receive final program review decision institutional recommendation, follow-up actions, and suggestions. 
  • August 15: President or designee submits each academic program review and final decision to the State System Office of Academic and Student Affairs.

Program Review Graduate & Undergraduate Council Procedure

  • Every non-accredited degree program scheduled for review must complete a full program review template by December 31th of the review year.
  • Every accredited degree program (except those with 10-year accreditation cycles) must complete a modified program review template aligned with their accreditation cycle by December 31th following the initial or re-accreditation peer-review visit.   
  • Program reviews for accredited programs with 10-year accreditation cycles must complete a modified program review by December 31st of the year following the initial or re-accreditation peer-review visit and another modified program review by December 31st following the five-year mid-point review between peer-review visitations.     
  • Program review reports are reviewed by the Graduate or Undergraduate School/College Councils over the period of January through April 15th.
  • One member of the reviewing council is assigned to each program as a primary reviewer with at least an additional second reviewer assigned to every program as well; reviewers may not serve on reviews for programs within their own departments.
  • Both reviewers are responsible for reviewing and evaluating the program review reports.  Reviewers may contact the program for additional information or clarification as needed.
  • The primary reviewer completes a review summary with focus on trend-data analyses. The secondary reviewer makes any necessary edits to the review summary and the two reviewers propose an initial recommendation concerning the program (see table below).  

Table 1: PASSHE Program Review Recommendation Options

______

No changes.  Program meeting mission & goals of university and State System as currently offered.

______

Reorganization or other modification to increase the program’s long-term sustainability.

______

Program should be placed in moratorium. 

______

Collaborative approach with similar programs across multiple universities.

  • The primary reviewer presents the review summary to the relevant Council with the initial recommendation.
  • The relevant Council discusses the summary and initial recommendation. The reviewers answer questions about the program based upon their program review report. If Council members are present from the program, they may provide factual information about the program but are expected to refrain from comments that are intended to influence the Council's decision.
  • The relevant Council votes on its recommendation and reports results of each vote to the college/school dean and associate provost for assessment and accreditation concerning the program. Council members who are associated with a program under review are expected to abstain from the vote.
  • The primary reviewer edits and finalizes the review summary, including the final recommendation of the college/school council and its follow-up actions and suggestions.
  • The college/school dean collates the final review summaries, makes his/her recommendation and submits them to the Provost for review and recommendation to the president.
  • The president or designee makes the final decision and forwards a copy of the summary review, requested follow-up actions and suggestions to the Associate Provost for Assessment and Accreditation, dean and department.    
  • By August 15, the university president or designee submits each complete academic program review to the State System Office of Academic and Student Affairs.