In order to begin preparation for the 2014-2015 fiscal year, it is necessary to have information concerning contracts that are currently in place for your department or any new contract that you wish to initiate. This would not only include maintenance on equipment such as copiers, faxes, and duplicators, but would also include services such as consultants, guest speakers, program evaluators, etc. If it is your intention to continue various types of services or to initiate some other type of service for the next fiscal year, the following procedures must be followed: 1. Purchase requisitions must be submitted if the service date starts anytime within the fiscal year, not just those beginning July 1, 2015. 2. Purchase requisitions are to be prepared and submitted as soon as possible. 3. The following information should be provided on the purchase requisition or as an attachment: A. Is this a new contract or a renewal? If renewal, list previous year's contract number. B. If this is a new contact, furnish vendors you wish to bid on the contract. C. State, in detail, your contract requirements and specifications. D. If maintenance is requested on equipment, give model and serial number (s) and location of equipment (room number and building). E. The date in the delivery date field must be the Contract Renewal Date in order for funds to be encumbered in next fiscal year's budget. The delivery date determines the fiscal year posting. 4. Please note that the service desired cannot begin until the contract has been approved by o