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Current Announcements

3/4/2014 9:48:01 PM
To: Students, Faculty, Staff




The Fall 2014 schedule is available for viewing under the VIP menu. 


1.           Log onto VIP (Vulcan Information Portal) by clicking the VIP link from the Cal U Homepage – . This is located on the left hand side of the web page. 

2.           Your Username is the first part of your email address (without the “”). Your password is the same password you use for accessing email. If you have not obtained your email address, go to the homepage and click on  “Quick Links” and select “Get Campus Username and Password” -

3.           The first page of the VIP is the Cal U tab.  This contains general information for the University population.

4.           Click on the “Academic Info” tab to register and view information personalized to you.

5.           Check your registration status by clicking on “Registration Status” located in the Registration Tools Channel.  Your status will show such information as your class level, your academic standing, and if any holds have been placed on your registration.  If a hold is present, you will need to contact the office that placed the hold on your registration to make arrangements to clear it.  You may obtain more information regarding your hold by clicking on the “View Holds” link located at the bottom of the page.  

6.           Under the Registration Tools channel –click on “Look Up Classes” to see the available courses with meeting times, location, prerequisites and instructor. Write down the CRN(s) of the class(es) you would like to register for.

7.           Discuss your proposed schedule with your advisor.

8.           Return to the Academic Info Tab to register for the courses you have chosen.  (Link is in the top left hand corner.)

9.           Click on “Add or Drop Classes”

10.       Enter the CRN of the course(s) you would like to register for and click “Submit”

11.       There is a message telling you that by clicking submit you have registered for a course(s) which includes the associated bill.  You are responsible for this bill unless you drop the courses prior to end of drop/add week.

12.       Certain courses have been identified by the department as requiring a prerequisite.  If you have not met the necessary prerequisite, you will not be allowed to register for the class without the permission of the department. 

13.       If you need permitted into a course for any reason other than capacity, make sure you write down why you are restricted from the course and the CRN. Please also provide your Campus Wide Id Number. This will allow the department to handle your request quickly. Permits will not be accepted as an override of the course capacity. Students who need into a course that is full are required to submit a Needs List Request.


Registration Schedule


·        Registration priorities will be enforced.  The system will not accept your registration prior to your assigned day.  The registration dates are as follows:



Early Registration

10‐Mar‐14       6:00 AM       Associate Degree

10‐Mar‐14       6:00 AM       120+ Earned Credits

Monday            10‐Mar‐14       6:30 AM       105‐119 Earned Credits

10‐Mar‐14       7:00 AM       90‐104 Earned Credits

10‐Mar‐14       1:00 PM       Graduate Students



11‐Mar‐14       6:00 AM       85‐89 Earned Credits

11‐Mar‐14       6:30 AM       80‐84 Earned Credits

11‐Mar‐14       7:00 AM       75‐79 Earned Credits

11‐Mar‐14      11:00 AM      70‐74 Earned Credits

11‐Mar‐14      11:30 AM      65‐69 Earned Credits

11‐Mar‐14      12:00 PM      60‐64 Earned Credits

Wednesday        12‐Mar‐14    Schedule closed for review



13‐Mar‐14       6:00 AM       55‐59 Earned Credits

13‐Mar‐14       6:30 AM       50‐54 Earned Credits

13‐Mar‐14       7:00 AM       45‐49 Earned Credits

13‐Mar‐14      11:00 AM      40‐44 Earned Credits

13‐Mar‐14      11:30 AM      35‐39 Earned Credits

13‐Mar‐14      12:00 PM      30‐34 Earned Credits

Friday              14‐Mar‐14       6:00 AM       20‐29 Earned Credits

14‐Mar‐14       7:00 AM       0‐19 Earned Credits


·        The date listed above is the EARLIEST day you may register.  You may register anytime after this date through September  2nd, 2014 for full 15-week classes. For classes that are on the schedule that begin later in the semester, you may add these until the first day of the class start date using an “Add Slip”.  

·        Need List:  Some courses that a student may need for graduation in Fall 2014, or to fulfill a pre-requisite requirement, or to make progress in their major, may become closed.  If you fall under one of these categories, please complete the electronic Needs List Request which will open March 10 and close April 11. Processing of needs list requests will continue until completed. To complete the electronic form Go to the Cal U homepage and search for “needs list”. 

·         Add/Drop and Rolling Registration will begin on Monday, March 17, 2014.  You must talk with your advisor before you drop or add courses or register for the next semester. 


Trouble shooting:

·        If you receive a time ticket error please contact Academic Records (4435)

If you experience any problems, please contact the offices below during regular business hours (Monday through Friday, 8:00 a.m. to 4:00 p.m.). 

Academic Records         

Student data

(724) 938-4435

Bursar’s Office


(724) 938-4431

Financial Aid Office

Financial Aid

(724) 938-4415

Degree Audit

Graduation Requirements

(724) 938-4407

Utech Services

Logging into system

Password problems

(724) 938-5911

Academic Scheduling Center (Noss 210)

Closed Classes – Scheduling Assistance




·        A formal billing statement and schedule for the Fall semester will be mailed by July 25th ,  with a due date of August 2nd .  As soon as billing information is available a channel will be added to VIP from which you will be able to view your charges and make your payment online. Student Account Statements will be mailed to your Permanent address only. 

·        If you register for Fall classes but are unable to attend, you must cancel your registration by contacting the Office of Academic Records on or before September 2, 2014.  If you do not cancel  your schedule by September 2, 2014 you will be responsible for the payment of all tuition and fees.  ALL drops from class(es) must be completed September 2, 2014  for a full refund of any tuition and fees paid. You cannot drop all of your courses via VIP, you must contact either Academic Records to drop all of your classes, via phone, fax, or email. 

·        After September 2, 2014 tuition refunds will be prorated for COMPLETE WITHDRAWALS ONLY, up to September 26, 2014 .  Information about withdrawals from sub-term (shorter sessions) is available in the Bursar’s Office or the Office of Web-Based Programs.