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University Refund Policy

REFUND OF TUITION AND FEES FOR STUDENTS WHO DROP OR WITHDRAW FROM CLASSES 

EFFECTIVE DATE BEGINNING FALL SEMESTER 2014

All students who are concurrently enrolled in both the regular 15-week session and late-starting sessions will be treated as regular session students for the purposes of this policy.  If the student drops a late-starting course prior to the beginning of the course, refund for the course will be provided in accordance with the university's registration policy.

THIS POLICY DOES NOT APPLY IF YOUR PROGRAM OF STUDY IS STRUCTURED FOR SESSIONS SHORTER THAN THE NORMAL ACADEMIC 15 WEEKS SESSIONS. Please contact Global Online for details at 724-938-5958 or the Bursar's Office 724 938-4431.

Students who reduce their credit hour load after the end of drop period shall not be eligible for a refund of tuition charges.

Percentage of Semester

Refund Percentage

duration

actual dates fall 2014

semester

actual dates spring 2015

semester

0-8.50%

100%

Through "drop period"

August 25 - Sept 2, 2014

Jan 20 - Jan 27, 2015

After the drop period, refunds for the basic fee shall be made only for full semester withdrawal.

Percentage of Semester

Refund Percentage

duration

actual dates fall 2014 semester

actual dates spring 2015 semester

8.51-12.50%

80%

Through week 2

Sept 3 - Sept 5, 2014

Jan 28 - Jan 30, 2015

12.51-19.44%

60%

Through week 3

Sept 6 - Sept 12, 2014

Jan 31 - Feb 6, 2015

19.45-26.39%

50%

Through week 4

Sept 13 - Sept 19, 2014

Feb 7 - Feb 13, 2015

26.40-33.33%

40%

Through week 5

Sept 20 - Sept 26, 2014

Feb 14 - Feb 20, 2015

> 33.33%

0% no refund

Through End of Semester

Sept 27 - Dec 12, 2014

Feb 21 - May 9, 2015

Refunds are made to the amount of the charge, not the amount that has been paid to date.  Room adjustments may not follow this schedule. Contact the Housing and Residence Life Office at 724-938-4444 for more details. Board & Dine Dollar adjustments may not follow this schedule. Contact the CalCard Office at 724-938-4300 for more details.

Financial Aid recipients should refer to 'refund/repayment policies ' on the Financial Aid page.

Please Note: The University Refund Policy does not adjust tuition and fees at the same percentage rate as Financial Aid's Return of Title IV Funds Formula. Because of this, Federal Title IV Aid recipients who withdraw from the University during the first eight weeks of the semester may still owe a balance to the University.

For late start/short sessions(sub terms), or for exact dates, contact the Bursar's Office.

Note: There is a flat charge for tuition for undergraduates attempting 12-18 credits. Tuition will be adjusted only if you fall below the minimum 12 credits through the sixth day of the fall or spring term.

Graduate-level students will be charged per credit for tuition.

Withdrawing from the University

Any student (undergraduate or graduate), who decides to withdraw from the University during any academic term, regardless of the reason, must contact the Office of Student Scheduling immediately. All withdrawals are governed by the following regulations:

  • An honorable dismissal is granted to a student who withdraws from the University in the official manner, has met all financial obligations to the University and has been properly cleared by the registrar.
  • If the student withdraws officially before the end of the 10th week of the semester, a "W" grade is recorded for each course scheduled. A "W" grade carries no academic penalty and is not counted in the student's GPA. For an official withdrawal from a five-week session, "W" grades will be recorded during the first two weeks only.
  • A student who withdraws officially from the University after the end of the 10th week of a semester will receive a grade in all courses per University policy.
  • Leaving the University without notifying the Office of Student Scheduling and making an official withdrawal may result in automatic failure for all courses scheduled. It also makes the student ineligible for refund of tuition and fees and may affect academic status and financial aid. Improper withdrawals will be classified as unauthorized withdrawal and the designation "UW" will be used for all registered courses, if another grade has not already been assigned by the professor.

Students planning on withdrawing from the University should contact the Financial Aid Office prior to completing the withdrawal process.

Remember to withdraw from the University through official channels to avoid academic, financial and financial aid penalties. For more information, contact the Bursar's Office.

Refund Policies

Tuition Refund Schedule for Withdrawing from Short Sessions

For 100% tuition refund during a short session or sub term at Cal U, you must officially drop the course the day before the second class meeting.

Partial tuition refunds are available if you withdraw before the end of the short session, based on the percentage of the term completed at the point of withdrawal.

Refunds are made to the amount of the charge, not the amount that has been paid to date. Pennsylvania Tech Fee and special fees associated with specific majors remain at 100% charge. Room adjustments may not follow this schedule. E-mail the Office of Residence Life or call 724-938-4444 for more details. To request refund information about refunds for board and Dine Dollars, contact the CalCard Office.

The schedule below applies only to short session (sub-term) courses and excludes normal academic term and mix of short session and 16-week courses. If you receive financial aid, refer to Cal U's refund/repayment policies, or contact the Bursar's Office.

Note that the University refund policy does not adjust tuition and fees at the same percentage rate as Financial Aid's Return of Title IV Funds Formula. Because of this, Federal Title IV Aid recipients who withdraw from the University during the first eight weeks of the semester may still owe a balance to the University.

To determine the amount of tuition you must pay if you withdraw early from a short session, please contact the Bursar's Office at 724-938-4431, or Global Online at 724-938-5958.

PASSHE

Refund Policy Percentages

< 8.5%

8.51- 12.5%

12.51 - 19.44%

19.45 - 26.39%

26.40 - 33.33%

GT 33.33%

0% Charge

20% Charge

40% Charge

50% Charge

60% Charge

100% Charge

Refund/Repayment

What Happens to My Financial Aid if I Withdraw from the University?

If you officially withdraw from the University, you are still responsible for the repayment of any financial aid you may have received and the return of aid that was disbursed for the semester in which you withdraw. There are strict rules regarding the refund and repayment of financial aid.

Return of Title IV Funds Formula

Two formulas guide the return of financial aid - the California University of Pennsylvania Refund Policy and the federal Return of Title IV Aid formula.

The federal formula is applicable to any student receiving federal aid who withdraws from the University during the first 60% of a semester. These students will have their federal financial aid (Pell Grants, Supplemental Education Opportunity Grants, Perkins Loans, Federal Stafford Loans and Plus Loans) adjusted based on the percent of the semester completed before the withdrawal. In essence, students will be entitled to retain the same percent of the federal financial aid received as the percent of the semester completed. This percent is calculated by dividing the number of days in the semester (excluding breaks of five days or longer) into the number of days completed prior to the withdrawal (excluding breaks of five days or longer). There will be no adjustment to federal financial aid after the completion of at least 60% of the semester. Students will be responsible for 100% of the federal aid they were granted.

If any refund remains after the required return of Title IV aid, the refund will be used to repay California University of Pennsylvania funds, state grant funds, other private sources and the student in proportion to the amount paid by each non-federal source, as long as there was no unpaid balance due at the time of withdrawal. If there is an unpaid balance, then all aid sources will be repaid before any refund is paid to the student.

What Happens to Financial Aid That I Am Not Eligible to Receive when I Withdraw?

California University of Pennsylvania must return the unused portion of your federal Title IV federal aid to the programs from which you received aid in the following order:

  1. Unsubsidized Stafford Loan
  2. Subsidized Stafford Loan
  3. Perkins Loans
  4. Federal PLUS Loans
  5. Federal Pell Grants
  6. Federal ACG and National SMART Grants
  7. Federal SEOG

You are responsible for returning the difference between the amount of unearned aid and the amount returned by California University of Pennsylvania to appropriate federal aid programs.

Will I Owe Any Money After I Withdraw from Cal U?

Yes. In most situations, a student who withdraws during the first 60% of a semester will owe a balance to the University. The amount of the balance will depend on the charges the student incurred and amount of financial aid earned at the time of the student's withdrawal from the University. The reason is that the new federal formula does not adjust federal aid at the same percentage rate as University fees are adjusted. For a schedule of University fees and adjustments, click here.

In some cases, a student may receive a refund of financial aid before withdrawing from the University. In this case, he/she will be notified by the Bursar's Office and will be given 30 days to repay the funds to the University.

When Will I Know if I Owe Money to Cal U?

Approximately two weeks after the Financial Aid Office has made the necessary adjustments to your financial aid awards, the Bursar's Office will send you a billing statement for the balance owed to the University. A "hold" will be placed on your records, thereby preventing you from registering for subsequent semesters at the University until the balance on your account is paid in full. 

Procedures to Withdraw from a Class or the University

Withdrawing from California University of Pennsylvania

Making the decision to withdraw from the University can be difficult, and we want you to be able to make an informed decision.  Please review the following definitions of "Withdrawal" so that you can make the best choice on which office/person you need to contact. You will then need to contact the office or person listed below to complete the withdrawal process. Upon contacting the proper office or person you will be walked through the process and if necessary counseled on the effects of withdrawing. Students seeking to withdraw from all courses should carefully consider such an important decision and its impact on their academic career and financial aid status.

If you are receiving federal aid, be aware that a total withdraw will likely result in your financial aid being adjusted and reduced. As a result, you would then owe payment to the University. It can also reduce your future eligibility for financial aid. Consult this link; Financial Aid for more information. If you are unsure about how a total withdrawal may impact your financial aid or if your reason for withdrawal is due to financing, please contact the Financial Aid Office before proceeding, financialaid@calu.edu or 724-938-4415.

Please review the criteria for drop/add tuition refunds from the Bursar Office to see what your financial obligation to the University would be after your withdrawal. Please contact the Bursar's Office if you have any questions regarding your bill after withdrawal, bursarsoffice@calu.edu or 724-938-4431.

There are several types of withdrawals, please read each carefully and then contact the corresponding department to complete the withdrawal process:

Withdrawals from a Course after the Drop/Add Period for a Semester

Please contact the Office of Academic Records
Dixon Hall, Room 122
E-mail: academicrecords@calu.edu
Phone: 724-938-4435

Undergraduate Students, All Classes (Not Global Online)

Office of A Student Scheduling
Noss Hall  Room 210
E-Mail:  studentscheduling@calu.edu
Phone: 724-938-1608

Graduate Students, All Classes

School of Graduate Studies and Research
Eberly Hall, Room 202
E-Mail:  calugo@calu.edu
Phone: 724-938-4187

Medical Reasons, All Classes (All Students)

Please contact Brenda DePaoli, Executive Staff Assistant
Office of Student Affairs
Carter Hall, Room G35
E-mail: depaoli@calu.edu
Phone: 724-938-4439

Drop / Withdraw Process for Global Online Program

***FAILURE TO OFFICIALLY WITHDRAW/DROP, ATTEND CLASSES, OR PAY FOR A CLASS DOES NOT DISMISS YOUR FINANCIAL OBLIGATION.***

Drop/Withdraw Process for students in Global Online Programs:

In the event that you are registered for class and do not plan to attend, you must officially withdraw from your class(es) using the instructions below.

If you are registered for class and do not plan to attend, you must officially withdraw:

  • Before the first day of class - online through VIP.
  • After the first day of class - in writing to Global Online at calugo@calu.edu.

NOTE: Students in Campus Majors must contact the office of Academic Records for withdrawal of courses. Contact Academic Records at academicrecords@calu.edu or 724-938-4434.

*FALL WITHDRAWAL INFORMATION*

For a refund of tuition and fees, ALL withdrawals from full 16 week and first 8 week class(es) must be completed by 4pm EST on September 2, 2014, as per the drop/add schedule

Tuition refunds after the add/drop period will be prorated for COMPLETE WITHDRAWALS ONLY.  Please contact Global Online at 1-866-595-6348 or calugo@calu.edu for the percentage refund.

Please Note: Withdrawing from even one course after the add/drop period can potentially have a negative impact on your eligibility for Federal and State Financial Aid. It is important that each student reviews the Federal Satisfactory Academic Progress Policy before deciding whether or not to drop a course.

The University Refund Policy does not adjust tuition and fees at the same percentage rate as Financial Aid's Return of Title IV Funds Formula. Because of this, Federal Title

IV Aid recipients who withdraw from the University during the first eight weeks of the semester may still owe a balance to the University.  For financial aid questions regarding policies and your status, please contact Jennifer Verscharen, California University of Pennsylvania Financial Aid Representative, directly at (724) 938-4415 or finaid@calu.edu.

If you have any questions on the refund policy, please contact the Bursar's Office at cupbursars@calu.edu or by phone at 724-938-4431.